The jobs on a Monday
Online assessments, violations tied to a door, board packets, notices a person approves, document permissions, and vendor invoices — each job has its own page and the same sample association.
Six jobs, one association
Ledger, meetings, notices, documents, cases, and vendors share one roster and one permission model — the category table stakes, without a demo calendar first.
Dues
October assessment
Sample| Door | Status | Balance |
|---|---|---|
| Lot 1 · 123 Oak Drive | Tied | $0.00 |
| Lot 2 · 124 Oak Drive | Open | $312.00 |
| Lot 3 · 125 Oak Drive | Tied | $0.00 |
| Lot 4 · 126 Oak Drive | Tied | $0.00 |
| Lot 5 · 127 Oak Drive | Tied | $0.00 |
| Lot 6 · 128 Oak Drive | Open | $188.00 |
| Open balance | $500.00 | |
Meetings
Thursday packet
Sample| Piece | State |
|---|---|
| Agenda | In the packet |
| Last minutes | In the packet |
| Who has paid | In the packet |
One record you take into the room. The board still decides.
How meetings workNotices
Pool closing
DraftThe pool closes for the season after Sunday. Covers go on Monday. Questions go to the board.
- To
- Every door (6)
- By
- Text, email, or a letter
Documents
Who can open
Sample| File | Folder | Opens |
|---|---|---|
| Bylaws.pdf | Governing | Everyone |
| Rules.pdf | Governing | Everyone |
| Last notice.pdf | Meetings | Everyone |
| Vendor contract.pdf | Board only | Board |
Cases
Lot 4 · Boat stored in the driveway
Sample- Reported
- Letter
- Closed
The case stays on the door. The board still decides.
How cases workVendors
Landscaping · sample vendor
Sample- Quote
- Agreement
- Invoice
- The work
- Treasurer sees
- Price, end date, invoices
- Resident sees
- Who does it, how to ask
Three people. One set of books.
Same dues and documents. Different permissions.
Volunteer board
You likely have another job. The dues, the meeting, the residents, the vendors, and the file you hand a CPA stay in one place.
| Door | Balance |
|---|---|
| Lot 1 | $0.00 |
| Lot 2 | $312.00 |
| Lot 3 | $0.00 |
| Lot 4 | $0.00 |
| Lot 5 | $0.00 |
| Lot 6 | $188.00 |
Manager
Hold more than one association. The books stay apart. Switch without mixing the totals.
| Door | Balance |
|---|---|
| Lot 2 | $312.00 |
| Other associations | Kept apart |
Resident
A balance, the file they are allowed to open, the next meeting, and a notice they can find again.
124 Oak DriveYou
$312.00
Next meetingThursday
Plain answers
Is there a public price?
Yes — $49 a month month-to-month, or $39 a month billed yearly, flat to 50 doors, then $0.60 a door a month past 50 ($0.50 on yearly billing). Meetings, violations, documents, and the rest are in that one Core plan, not a second tier. See pricing for the full card.
Do residents pay online?
Yes. ACH and card post to the door ledger after a person invites them, on the same Core plan. Checks still record on the same books. The sample shows the ledger.
Does Hoavik connect to our bank?
Yes. You connect the association's bank, match the feed to the books, and export a CPA pack from the same record. The sample shows the match.
Do I have to book a demo?
No. Open the sample on this site and click through dues, meetings, notices, documents, cases, and vendors as the board and as a resident. Talk to us second if you still want to.
Try the sample first.
The sample association is open. Two doors still show a balance open. The rest tie.
We do not manage your association, keep its books as a service, or give legal or accounting advice. The board still decides.